Copyright © 2020 Pinnacle Academy
REOPENING CAMPUS 2020
Dear Pinnacle Families,
You can find all the detailed information regarding the start of the new school year on August 31, 2020 with our Virtual & Hybrid Education model regulations, and we are hopeful that the adjustments that we have made for our school and the Hybrid Model will be an improvement for our students’ education. We are mindful of our obligation and commitment to keep our community safe while continuing our daily regular educational activities in the best and most appropriate way. This page also serves as a centralized location for information and updates regarding PA’s response to this rapidly evolving situation.
The health and safety of our students, staff, teachers, and families is a top priority. For this reason, with the support of our Board of Directors, we have decided that for the month of September, we will begin the year with full-time virtual education. Assuming there is not a second wave and the schools that have opened in August do not have an outbreak, forcing the state to close schools again, we will begin offering in-person instruction in October.
This will be Monday – Thursday, for half a day. There will be no live classes on Fridays. Fridays will be for tutoring, advisory hours, and/or asynchronous work for core classes and medical grade deep cleaning each week. Only 9th and 10th grades will have live classes on Friday mornings, due to the dual enrollment program.
If by December, the safety of our students, faculty, and families remain intact, we will consider adding more in person time to our schedule.
Our physical return will be phased over two weeks. We will open our physical doors on October 6th for our preschool – grade 5 students and October 14 for all students. We do not want to have everyone come at once, just so we can ensure proper safety precautions are in place. Here is what this will look like:
August 31 – October 1
- 100% virtual education for all students
- Live core classes & specials will be offered
October 6 – October 10
- Preschool-Grade 5 returns for half-day instruction (AM/PM cohorts)
- Math, science, social studies, and English classes in person, specials offered virtually.
October 14 – October 17
- All grades return for half-day instruction (AM/PM cohorts)
- Math, science, social studies, and English classes in person, specials offered virtually.
This will continue until December at a minimum, depending on the spread of the virus in our area. All families will have the option to continue attending virtual school only for the entire year.
A schedule will be shared with all families by August 7th.
What does Pinnacle offer families that public schools are not?
- 4 days of live instruction vs 2 days in public schools released plans.
- Live daily instruction of all classes.
- Classes recorded and posted in Google Classroom/Class Dojo
- Highly reputable virtual learning program.
- Virtual tutoring, clubs, and academic success – no child left behind!
- Social-emotional support through ReThink virtual program.
- Small classroom sizes.
- Frequent and regular cleaning and disinfecting will be a vital part of our operation during Covid-19.
- Pinnacle Academy has a contract with a third-party cleaning company to clean and disinfect our campus every day in detail using EPA-approved products that are effective for Covid-19. That service will continue with further attention to the cleaning and disinfecting of frequently touched surfaces by students such as doorknobs, student desks, and chairs.
- Recognizing that we will need more frequent and detailed cleaning and disinfecting during the school day, we are adding more custodians to our facility team for next school year to ensure a clean and healthy school environment for our students including the detailed cleaning of restrooms and isolation room using EPA-approved products that are effective for COVID-19.
- Touch-less hand sanitizers with 60% alcohol rate will be available in areas that are used by middle and high school students for its effectiveness with Covid-19. Elementary students are discouraged to use these hand sanitizers as it may not be healthy for their skin. Instead, elementary school students are encouraged to use soap and water. We have been working with our building contractors to ensure best practices with our AC and ventilation systems.
- Students will be instructed on our new safety policies and teachers and staff will assimilate them into daily routines. Signs providing reminders of safety procedures will be displayed throughout the building. Reminders will be added to morning announcements as well as weekly communications so that students can become familiar with the new guidelines and comfortable in their use.
- Students will remain with the same group for the duration of the day to minimize unnecessary exposure. All safety procedures will be followed during the school day.
- To ensure safe travel in the building, traffic flow patterns will be visible and students will be instructed to adhere to these guidelines. Additionally, safe space guidelines will be expected at all times (water fountains, front desk, etc). Students will also be expected to maintain a safe space in the restrooms; therefore, only a few students will be permitted at any given time. Frequent planned breaks will be scheduled into the day and students rotated.
- Students will use backpacks throughout the day to carry their belongings in lieu of lockers. The use of online textbooks and resources will be encouraged.
Pinnacle Academy’s COVID-19 Pandemic Response Plan is based on recommendations from the Centers for Disease Control and Prevention (CDC), Virginia Department of Health, and the federal Occupational Safety and Health Administration (OSHA), including standards related to COVID-19. This plan addresses the Clinical Health and Safety procedures that PA has implemented and the responsibilities of PA and its community members, including:
- Health Screenings and Symptom Assessment
- Procedures for Anyone Experiencing Symptoms
- Procedures for Anyone Tested Positive for COVID-19
- Procedures for Anyone in Contact with Someone who is Positive for COVID-19
- Procedures for Anyone Experiencing COVID-19 Symptoms at School
- On-Campus Periodic Screening Process
- Protecting Yourself and Others
Health Screenings and Symptom Assessment
We are asking parents/guardians, and all members of the community, to do a self-assessment of themselves and their children, including a temperature check, before leaving home each morning. Please use the self-assessment website below provided by the CDC:
Individuals with COVID-19 may have any of the following symptoms, which may appear 2 to 14 days after exposure to the virus:
- Shortness of breath
- Difficulty breathing
- Fever and/or chills
- Muscle or body aches
- Congestion or runny nose
- New loss of taste or smell
- Persistent pain or pressure in the chest
- New confusion
- Inability to wake or stay awake
- Bluish lips or face
- Nausea or vomiting
According to the CDC, this list of symptoms does not include all possible symptoms. Please contact your medical provider for any other symptoms that are severe or concerning to you.
Procedures for Anyone Experiencing Symptoms
Anyone who is experiencing symptoms of COVID-19 should isolate at home, contact their doctor for medical guidance, and inform the school nurse immediately. If a test is deemed necessary by the physician and a positive result is received, please follow the guidelines outlined by your physician and our Procedures for Anyone Tested Positive for COVID-19 outlined below. If a negative test result is received, please follow the guidelines outlined by your physician and provide proper documentation before being allowed to return to campus. If a test is deemed unnecessary by the physician, a written physician’s release will be required to return to campus along with meeting the following requirements:
- Fever and fever-medication-free for at least 72 hours, AND
- Other symptoms have improved
Procedures for Anyone Tested Positive for COVID-19
Anyone tested positive for COVID-19, should isolate and inform the school administrative assistant immediately. A negative COVID-19 test AND a written physician’s release will be required before anyone can return to school.
Stay home. Most people with COVID-19 have mild illness and can recover at home without medical care. Do not leave your home, except to get medical care. Do not visit public areas.
Take care of yourself. Get rest and stay hydrated.
Stay in touch with your doctor. Call before you get medical care. Be sure to get care if you have trouble breathing, or have any other emergency warning signs, or if you think it is an emergency.
Procedures for Anyone in Contact with Someone who is Positive for COVID-19
All students and employees should isolate at home and contact their doctor for medical guidance if they have had close contact with a person with COVID-19. CDC currently defines https://www.cdc.gov/coronavirus/2019-ncov/php/principles-contact-tracing.html “close contact” as “someone who was within six feet of an infected person for at least 15 minutes starting from 48 hours before illness onset until the time the patient is isolated.”
Employees and parents/guardians are asked to self-report to the school’s front office. A written physician’s release will be required for the return. Quarantined students will have access to their education through our hybrid instruction model. During this time, individuals should also stay away from anyone who is at a higher risk of getting sick.
Procedures for Anyone Experiencing COVID-19 Symptoms at School
If a student is sick or experiencing symptoms at school, the student will report to the initial screening area – the front office. If deemed necessary, the student will be moved to the isolation room. In the isolation room, every student will be provided a face covering and social distancing, and the parents will be informed right away and asked to pick up the child immediately. If not deemed necessary, then the student will be taken to the nurse’s suite for regular checks and regular clinic procedures will be followed. Employees who become sick or experience symptoms while at the school should follow the same procedures as students.
On-Campus Periodic Screening Process
Each student will be screened upon arrival. As previously shared, parents will not be permitted in the school building to reduce the amount of traffic.
In addition to this, it is very important that each family conduct a self-assessment before leaving home each morning. Periodic health screenings of students and employees may be conducted including random temperature checks. Students and employees with COVID-19 symptoms or a temperature of 100.4 and above will be immediately isolated and sent home.
Protecting Yourself and Others
To maintain a safe environment for everyone on campus, the school is implementing basic infection prevention measures for everyone to follow. These include, but are not limited to, the promotion of handwashing and respiratory etiquette, use of social distancing, and optional face coverings.
Handwashing. Frequent handwashing is critical in preventing the spread of COVID-19 and other infectious diseases. Hand sanitizer dispensers (that use sanitizers of greater than 60 percent alcohol) are at entrances and other locations throughout the school. All students and school employees are instructed to frequently wash their hands throughout the day for at least 20 seconds with soap and water, but especially at the beginning and end of their workday, before and after mealtimes, and after using the restroom. The use of soap and water is the best option, especially if hands are visibly dirty. Avoid touching your eyes, nose, and mouth.
Respiratory etiquette. Masks are still required, but the following etiquette will take place once masks are no longer required. Employees, parents, students, and visitors should cover their mouth and nose with their sleeve or a tissue when coughing or sneezing and to avoid touching their face, in particular their mouth, nose, and eyes, with their hands. They should dispose of tissues in provided trash receptacles and immediately hand sanitizer, and or wash your hands with soap and water for at least 20 seconds. Respiratory etiquette signage will be displayed throughout the school.
Social distancing. Social distancing requirements will be communicated with school community members based on the current phase of the Federal School Opening Guidelines at the time of the physical school opening in October.
Face coverings. A face covering is currently required while on campus. According to public health officials, individuals can spread COVID-19 to others even if they do not feel sick, and wearing face coverings mitigates this risk.
CDC guidelines also provide general considerations for wearing and maintaining a face covering, including the following:
- The mouth and nose are fully covered
- The covering fits snugly against the sides of the face so there are no gaps
- The wearer does not have any difficulty breathing while wearing the covering
- The face-covering can be tied or otherwise secured to prevent slipping
AM/PM Cohorts –
Students will be divided into AM/PM cohorts alphabetically. With the first half of the alphabet in the morning and the second half taking afternoon classes. The timing is as follows:
- Last name A-M: 8:30 am – 11:45 am
- Last name N-Z: 12:00 pm – 3:25 pm
- High school students will only have AM classes due to the dual enrollment program.
Technology – New technology is being installed into our classrooms allowing students to participate in live classes happening on campus via Zoom.
Seating Arrangements – Based upon classroom configuration and to the extent possible, classrooms will be designed to accommodate safe space between classmates. Desks will face in the same direction.
Student Supplies – Individual student supplies will be utilized and classroom community supply use will be limited.
Field Trips & Activities – In lieu of field trips, assemblies, special performances, and school-wide meetings/events, virtual activities will be planned.
Schedules – In an effort to limit student exposure, in elementary grades, we will utilize student homeroom classes for the majority of the day. Students joining from home will follow the same schedule as students on the physical campus.
Break Times – Intentional break times will be built into the daily schedule for all grades.
Students participating in the hybrid model from home will be required to follow the below attendance policy:
- Attendance will be taken during Zoom/cyber education sessions.
- Please be logged into the waiting room using your correct name by the time class starts each day, just like you would be on time at school. Schedules will mirror the regular daily schedule on campus.
- Students will be counted as present as they enter the Zoom session for each of their class periods and they are mandated to be active participants until the end of the period and leave their cameras on during the whole session.
- Lateness policy will be the same as our regular school day.
- Students are expected to complete assigned activities even in the event that they are unable to attend class physically or online. Students may refer to Google Classroom/Class Dojo for any work that needs to be completed to stay up to date with their classwork and assignments.
- If the whole school moves to virtual education, then the recordings of the classes will be available for a week in Google Classroom. The lessons, live sessions, are the property of PA; therefore, anyone distributing or forwarding it to anyone who is not the designated user/student will be violating the usage policy and prosecuted to the fullest extent of the law. PA does not provide any permission to share with others without written consent. This includes, but is not limited to, the recording of or taking images from the sessions by use of an external device.
- In the event that a student is unable to attend a live session, communication to that respective teacher and the front office via email should be sent.
- Please refer to the student/parent handbook for the full description of the attendance policy.
- We ask that all of our families follow below arrival and dismissal procedures to ensure a safe and smooth arrival and dismissal time for all of our students.
- Cell Phone use is not permitted during drop off or pick up.
- Pre-School, Pre-K and Kindergarten families should follow the dismissal instructions provided by their teachers. Further announcements will be made before the school year begins.
- You may only pick up your child from the designated dismissal areas.
- Students are able to arrive at PA as early as 8:15 am. Students will enter the building and report directly to their homeroom class. This before school time will be dedicated to quiet reading time and/or independent work time until the first period officially begins. The first period begins at 8:30 am.
- All students will be screened before allowed to enter the school. Parents must wait for the screening process to be complete before leaving.
- Students will be sent individually, directly from their classroom to the dismissal area when their parents come. Designated spots, spaced apart, will be identified in the dismissal area for students waiting to get into the car.
Late Pick-Up & Penalty Fees
- IT IS IMPERATIVE THAT STUDENTS BE PICKED UP IN A TIMELY FASHION TO ENSURE STUDENT SAFETY AND TO AVOID INCONVENIENCES TO STAFF MEMBERS. A late fee of $5.00 will be charged to parents failing to pick up their children within five minutes of the end of dismissal time. For pick-ups in excess of five minutes late, another $1.00 will be charged for each additional minute that parents are late to pick their children up. Habitual late pick-up will require a parent meeting with the administration.
Elementary Clubs and Academic support classes
- Clubs will remain an important part of the PA daily schedule, in an adjusted format that is suitable for both campus and online learning.
- A predetermined club schedule will be offered for each grade level. This club schedule will be shared once completed. Students participating in the virtual only model will be able to join their classroom’s club option each day from home. Academic support classes will start at PA, in an adjusted format, outside of regular club time hours. Elementary academic classes will meet after school hours (depending on the class level) via Zoom.
- Paid Club options will remain available for our PA students in a virtual format. More details regarding each club option will be shared at the beginning of the school year.
Middle & High School Clubs and Academic support classes
- Clubs and academic support classes will be offered on campus and be available online for students attending from home unless the whole school moves to virtual learning. In the case that the whole school moves online, clubs and academic support classes will continue virtually. Specific details of the academic support classes will be shared by the teachers after the school year starts.
We have taken enhanced health and safety measures for the children, faculty, and staff, parents, and other members of our community. We ask that everyone who visits follow our new school safety guidelines as well as any posted instructions.
An inherent risk of exposure to COVID-19 exists in any public place where people are present. COVID-19 is an extremely contagious disease that can lead to severe illness and death.
According to the Centers for Disease Control and Prevention, senior citizens and others with underlying health conditions are especially vulnerable.
By choosing to come to our school, you voluntarily assume all risks related to exposure to COVID-19. Help keep each other safe and healthy. Parents or students who wish to opt-out must do so in writing and prior to entering the school building. In the case of opting out, the student and parent must revoke their own right from entering the premises.